videoconference room guidelines

NEW! Watch Room & Equipment Setup from our Telespych Basics Online Seminar
(run time: 11 minutes)

Lighting

Overhead lighting is best for videoconferencing.

If indirect light is used in a videoconference, the participants tend to appear silhouetted. It is important to make sure that window coverings are closed, so indirect light from outdoors does not cause silhouetting.

Full-spectrum fluorescent light bulbs are recommended as opposed to standard fluorescent light bulbs. Full-spectrum light bulbs provide the most natural lighting, allowing you, and the camera, to see true colors and making skin tones appear healthy and realistic.


Standard fluorescent lighting
with dark blue background
Full-spectrum lighting with grey
background
 
 
Full-spectrum lighting with
dark blue background
Full spectrum lighting with ideal
blue background
 


Background Color

Cameras prefer a blue background. The background color should not be too light or too dark. Robin's-egg blue is the ideal color for background color in video. This can be achieved through paint, wallpaper, or a curtain. If you decide to use paint, make sure it is a flat paint that will not be reflective. The key to a good background is to provide adequate contrast on camera to the participants' skin tones and clothing.

Solid colors are best for backgrounds, tables, and the participants' clothing. Multiple colors or busy patterns can cause the cameras to continuously adjust for focus, contrast, and light control.

before blue backdrop

  • Room is distracting over video without a solid background.
  • Room has a warehouse look with busy bookshelves in the background.
  • Camera is unable to focus accurately because background is not optimal.
  • Skin tones would appear washed out against this background.

after blue backdrop

  • Background is clean, without distractions.
  • Curtain encloses videoconferencing area and eliminates extra room depth.
  • Video camera will be able to adjust correctly.
  • Skin tones will appear natural against the robin's-egg blue background.

Clothing: What to Wear

It is best to wear solid colors without patterns while you are on camera. You do not want to cause a visual distraction; instead, you want the remote participants to concentrate on what you're saying, not what you're wearing. Wild patterns can cause the camera to keep refocusing. Avoid bright whites and reds, as these will appear to blur or flash on camera. Do not wear a color that matches your skin color; this will cause you to look washed out.

 

Unprofessional Look

  • clutter on desk
  • excessive jewelry
  • loud red pattern
    on clothing
  • bright white shirt

 

Professional Look

  • no clutter
  • minimal jewelry
  • solid color clothing
  • clothing color is a good contrast with skin tone
 

Bretford's Guide to Planning a Video Conference Room

back to main procedures & guidelines